Put your passion and skills to work for the planet. Climate change is the most urgent issue of our time, and we need people like you to help us build a vital Earth — for everyone.
We’re Environmental Defense Fund, a fast-paced nonprofit with a growing staff of more than 850 people in nearly 30 countries. We deliver game-changing solutions that cut climate pollution and strengthen people’s ability to thrive despite the effects climate change is already having. We work wherever we can have the most impact, from local communities to top companies to governments worldwide, and even in space.
The Sub-Award Compliance Manager will provide dedicated project management for a newly centralized sub-award management function inside EDF’s Finance Department. The Sub-Award Compliance Manager will play a key role in implementing new policies and practices to support the effective and efficient administration of sub-awards throughout their entire award life-cycle, from pre-award to close-out, focused on ensuring conformity with project terms and conditions, regulatory compliance, mitigation of business risk, and adherence to EDF policies and procedures. The Manager will serve as a sub-awards subject matter expert and will assist with disseminating best practices throughout the organization. On a day-to-day basis, the Sub-Award Compliance Manager will also oversee a portfolio of sub-awards, as identified by a number of factors, including but not limited to source/type of funding, significance of donor relationship, geographical area of operations, as well as emerging initiatives. The Sub-Award Compliance Manager will also serve as a central point-of-contact for—and will manage the documentation of—EDF’s internal sub-awards.
Reporting to the Director of Grant Contract Compliance, the Sub-Award Compliance Manager will cultivate, establish and maintain positive working relationships with colleagues and partners globally, demonstrating sensitivity to—and respect for—diversity. This team member will establish priorities, working independently to meet tight timelines and model industry best practices.
- Implements and maintains streamlined administrative procedures for efficient sub-award management.
- Manages the sub-award cycle for a defined portfolio from pre-award to close-out including solicitation processes, negotiation, preparation of sub-award packages, execution, performance and financial monitoring, overall administration and close-out of sub-awards based on donor/organizational regulations, policies, and procedures.
- Ensures full compliance with donor regulations and EDF policies, including tracking compliance with internal sub-award monitoring protocols, oversight of compliance with donor terms and conditions, and resolution of disputes and resolving audit (financial and/or general performance) findings.
- Leads capacity building of project and partner staff on standards, best practices and compliance issues related to sub-award management and monitoring.
- Develops and manages a tracking system that provides information to key audiences (senior management as well as donors) about the sub-award program.
- Ensures individual sub-awards align with the project’s programmatic objectives, are producing quality data to feed into the project’s Monitoring and Evaluation plan and do not exceed budget allocations.
- Identifies any areas of significant risks and crafts recommendations for their resolution.
- Maintains audit-ready award files.
- Serves as primary point of contact for any disputes with contractors and grantees. Responsible for timely resolution of internal and external issues/problems related to grant and subcontract administration.
- Manages the processing of internal sub-awards/inter-organizational transfers.
- Provides general grants management support as needed as part of the compliance function within Finance.
- Bachelor’s degree and at least four years of sub-award management experience and/or international program contract administration experience, preferably with at least one of those years in a compliance or finance role.
- Advanced working knowledge of rules and regulations associated with various types of projects sponsored/funded by the US and/or other governments, multi-lateral organizations and private funders.
- Strong financial and analytical skills; experience developing and analyzing budgets and financial reports.
- Experience reviewing, drafting and troubleshooting various agreements and contracts.
- Demonstrated capacity to think strategically, to lead and work within diverse teams, to work in multi-cultural settings and with a high degree of independence.
- Strong interpersonal, communication, organizational, analytical, and leadership skills; high degree of customer service orientation.
- Master’s Degree in Public Administration, International Affairs, Management, or related fields preferred.
- Good command of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for US Federal Awards as well as multilateral institutions and foundations standard terms and conditions.
- Excellent writing, editing, formatting, research and negotiation skills.
- Formal experience in conservation or international development sector.
- Working familiarity with foundational principles of project management.
Please include a cover letter sharing why you are interested in this role.
We offer a strong total rewards package encompassing competitive salary, robust benefits, and professional development opportunities consistent with a modern global organization.
The pay range for this role is 90,000 - 98,000 USD which takes into account factors such as candidate experience, skills, training, internal team equity and local norms.
Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.Apply