Subaward Compliance Manager

With world attention on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. By focusing on strong science, uncommon partnerships and market-based approaches, we tackle urgent threats with practical solutions. We are one of the world’s largest environmental organizations, with more than two million members and a staff of approximately 700 scientists, economists, policy experts, and other professionals around the world. We operate in 22 geographies with unique projects running across four programs. You will be part of a vibrant workplace where innovation and results are a way of life.

 

EDF envisions a world in which people from all backgrounds and experiences feel connected to the environmental challenges we face and are engaged in creating durable, equitable solutions. We seek talented candidates who share our Core Values of Respect, Results, Innovation, Optimism, and Integrity, and support our Commitment to Diversity.  

Overall Function:

The Subaward Compliance Manager will provide dedicated project management for a newly centralized subaward management function inside EDF’s Finance Department.  The Subaward Compliance Manager will play a key role in shaping policies and practices to support the effective and efficient administration of subawards throughout their entire award life-cycle, from pre-award to close-out, focused on ensuring conformity with project terms and conditions, regulatory compliance, mitigation of business risk, and adherence to EDF policies and procedures.  The Manager will serve as a sub-awards subject matter expert and will assist with disseminating best practices throughout the organization.  On a day-to-day basis, the Subaward Compliance Manager will also oversee a portfolio of subawards, as identified by a number of factors, including but not limited to source/type of funding, significance of donor relationship, geographical area of operations, as well as emerging initiatives.  The Subaward Compliance Manager will also serve as a central point-of-contact for—and will manage the documentation of—EDF’s internal subawards.  

Reporting to the Director of Grant Contract Compliance, the Subaward Compliance Manager will cultivate, establish, and maintain positive working relationships with internal and external clients globally, demonstrating sensitivity to—and respect for—diversity. This team member will establish priorities, working independently to meet tight timelines and model industry best practices.

 

Location:  our New York, Boston, or Washington D.C. office preferred but could work remotely in the U.S.

 

Key Responsibilities:

  • Responsible for standardization of administrative procedures for efficient subaward management, including (1) improving/fine-tuning subaward templates and tools, (2) streamlining the subaward management process, (3) surfacing innovations related to the structure and execution of subawards
  • Manages the subaward cycle for a defined portfolio from pre-award to close-out including solicitation processes, negotiation, preparation of subaward packages, execution, performance and financial monitoring, overall administration and close-out of subawards based on donor/organizational regulations, policies, and procedures
  • Ensures full compliance with donor regulations and EDF policies, including tracking compliance with internal subaward monitoring protocols, oversight of compliance with donor terms and conditions, and resolution of disputes and resolving audit (financial and/or general performance) findings
  • Leads capacity building of project and partner staff on standards, best practices and compliance issues related to subaward management and monitoring
  • Develops and manages a tracking system that provides information to key audiences (senior management as well as donors) about the subaward program.
  • Coordinates with other senior-level managers to ensure that the subaward program aligns with the project’s programmatic objectives, is producing quality data to feed into the project’s Monitoring and Evaluation plan and does not exceed budget allocations 
  • Identifies areas of significant risks and advises senior management and project staff on critical subaward management issues based on expert knowledge of organizational policy, donor regulations and specific award terms and conditions
  • Maintains audit-ready award files
  • Serves as primary point of contact for all disputes with contractors and grantees. Responsible for timely resolution of internal and external issues/problems related to grant and subcontract administration
  • Independently manages the processing of inter-organizational transfers.  
  • Provide general grants management support as needed as part of the compliance function within Finance.
  • Participates in advancing EDF DEI goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental and organizational challenges in alignment with EDF values.

 

Minimum Qualifications:

  • Bachelor’s degree and at least four years of sub-award management experience and/or international program contract administration experience, preferably with at least one of those years in a compliance or finance role
  • Advanced working knowledge of rules and regulations associated with various types of projects sponsored/funded by the US and/or other governments, multi-lateral organizations and private funders
  • Strong financial and analytical skills; experience developing and analyzing budgets and financial reports
  • Experience reviewing, drafting and troubleshooting various agreements and contracts
  • Demonstrated capacity to think strategically, to lead and work within diverse teams, to work in multi-cultural settings and with a high degree of independence
  • Strong interpersonal, communication, organizational, analytical, and leadership skills; high degree of customer service orientation

 

Preferred Qualifications:

  • Master’s Degree in Public Administration, International Affairs, Management, or related fields preferred
  • Good command of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for US Federal Awards as well as multilateral institutions and foundations standard terms and conditions
  • Excellent technical skills in writing, editing, formatting, research and negotiation
  • Formal experience in conservation or international development sector 
  • Working familiarity with foundational principles of project management

 

Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

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