Senior Donor Events Specialist

With world attention on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. By focusing on strong science, uncommon partnerships and market-based approaches, we tackle urgent threats with practical solutions. We are one of the world’s largest environmental organizations, with more than two million members and a staff of approximately 700 scientists, economists, policy experts, and other professionals around the world. We operate in 22 geographies with unique projects running across four programs. You will be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and results are a way of life.


EDF envisions a world in which people from all backgrounds and experiences feel connected to the environmental challenges we face and are engaged in creating durable, equitable solutions. We seek talented candidates who share the Core Values that allow us to experiment courageously in our work while staying true to who we’ve been as an organization for 50 years. Are you a results oriented individual who is passionate about creating environmental solutions that make a lasting difference in the world? Do you respect diverse perspectives, talents and contributions? Do you value innovation and enjoy designing and using a wide range of problem-solving tools? Do you embrace environmental goals with a sense of optimism while taking into account real-world dynamics? If you have integrity and a strong desire to uphold a commitment to science, rigorous analysis, intellectual honesty and ethical action, then EDF is the place for you.


Overall Function

Under the leadership of the Director, Events Management the Senior Donor Events Specialist will oversee the planning, execution, and the reporting on donor events, primarily on the west coast. The Senior Donor Events Specialist will be responsible for ensuring a smooth flow of event logistics including (but not limited to): scheduling, reserving venues, arranging for catering and audiovisual services as required, overseeing invitation design, coordinating invitation distribution and mailings, monitoring responses, assisting with speaker prep, reporting, as well as assisting with the Development team’s post-event follow-up.


Responsibility and Accountability

  • Support Major Gifts, Foundations, Planned Giving and Membership for donor cultivation, stewardship and engagement events including (but not limited to), program briefings, trustee- and donor-hosted events, board meetings and other activities, as directed by the Director, Events Management 
  • Manage pre- and on-site logistical and other arrangements for donor events and functions

  • Working with the Events Coordinator, create invitation lists with relationship managers
  • Maintain department records of individual events to include attendees, copy of invitations and invited guests, agenda, staff wrap up notes and follow-up action            

  • Collaborate with Development and Program staff to identify opportunities for events that will advance the organizational fundraising and program agendas 

  • Coordinate the follow-up with Development event attendees, ensuring that relationship managers have the proper follow-up tools so that all attendees receive the appropriate treatment



The successful candidate will:

  • Be a creative thinker with proven ability to work independently to simultaneously produce and manage multiple events from conception to completion
  • Be a self-starter, detail oriented and well organized
  • Have excellent communication skills and the ability to successfully interact with donors, board members, guest speakers and staff at all levels of the organization

  • Be proficient in Microsoft Word, Excel, C-Vent, Common Ground (or similar event or contact management software)

  • Be flexible to for extended work hours, weekends and travel, which will at times be required

  • Have a minimum of 5 years’ event-planning experience and/or a Bachelor’s Degree. CMP or other meeting and events certification is a plus

Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.