Senior Director, Grant Contract Compliance

With world attention focused on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. This leading green group, with programs from Boston to Beijing, has tripled in size over the past decade by focusing on strong science, uncommon partnerships and market-based approaches. You can be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and focus are a way of life   

 

The Senior Director of Grant Contract Compliance will be responsible for providing overall government grants management, pre- and post-award review/approval, and independent financial oversight services for EDF’s government funding portfolio.  Using broad financial and government funding experience (primarily international), the Compliance Officer will liaise with—and serve as a resource to—the Government Partnerships and Program teams to oversee the business activities necessary to ensure the smooth administration of all government grants, sub-awards and sub-recipient/partner monitoring, as well as institutional compliance with all funder-specific policies and all applicable laws and regulations.

 

The work involves managing people, processes or projects to implement the strategies and/or achieve the goals of a department or division. Participates in strategy and planning for larger group. Makes decisions that establish objectives for the overall direction or operation of a major EDF function or program. Broad discretion and experienced professional, scientific or technical judgment is required.

  

This position will be located in EDF’s New York headquarters and will report to the AVP of Revenue and Growth.

 

Key Responsibilities

  • Develop and implement, in conjunction with Finance and Internal Audit leadership, a system/program for managing government grants and sub-awards of grant funding, including due diligence, award administration, and sub-recipient/partnership monitoring and management; develop and maintain applicable policies and procedures; educate staff and monitor compliance.
  • Provide pre-submission review and analysis of government funding proposals/applications, including reviews of RFPs, and the review and approval of proposal budgets.
  • Review government grant agreements, providing strategic input on grant provisions, reporting requirements, indirect cost recovery, monitoring and evaluation and other key aspects.
  • Responsible for analysis and problem-solving major EDF program or function and contributing to strategy/problem-solving for larger group of which his/her area of responsibility is a part.
  • Provide due diligence on sub-awards of government funds to partners and other third parties; participate in negotiations for sub-award/partnership agreements and contracts; monitor sub-recipient and other third-party spending, progress towards deliverables, and compliance—all in conjunction with Program, Legal, and Government Partnerships staff.
  • Sets strategy for major program or function, establishes work plan, manages staff or team members, contributes to larger group strategy and work plan. Fully responsible for outcomes for program or function, shares responsibility for larger group of which function is a part. Emphasis on strategic planning and implementation to guide major program or function.
  • Develop and maintain financial reporting metrics to monitor actual spending against government grant budgets; track compliance with grant agreement provisions, alerting Government Partnerships and Program staff members to any potential areas of concern or needed adjustments.
  • Review and approve periodic funding/funds drawdown requests and any budget modification requests.
  • Review and approve all interim and final reports to government funders; develop grant close-out procedures and sign off on the close-out process for each completed grant.
  • Advise Government Partnerships and Program team staff on document retention and storage requirements and best practices.
  • Draw on extensive experience, sound judgment, and input from Finance and Legal leadership and Program staff to make a wide range of independent and collaborative decisions.
  • Responsible to submit accurate and timely quarterly, annual, or any required financial reports for each contract/grant and ensures calendar of reporting requirements is maintained.
  • Critical to success of major function or EDF Program/Department. Significant impact on overall EDF success (size of impact depends on nature of function)

  • Assist Program Directors with development of budgets, budget revisions, and contract/grant objectives and scope of work.  Reviews and approves all contract/grant budget modifications and forwards them to the Chief Finance Officer for approval.

  • Coordinate with department heads of Finance, AP, IT and others as appropriate who are all involved with managing and implementing all grants and contracts with required procedures and documents.

  • Accountable for in-coming/out-going monthly financial reports and insures timely distribution of contract/grant documents and copies to Program Directors.

  • Budget will typically be over $4 million. Will manage staff representing two or more specialty or functional areas. Prepares reports and accounting functions as requested by the Chief Finance Officer. Contribute to business process improvements to ensure proper stewardship of government funding and compliance with all regulatory compliance requirements, funder-specific rules, and EDF policies and procedures.

  • Provide leadership and mentorship to Program team finance staff members.
  • Work effectively and strategically with staff EDF-wide. 
  • Performs other duties as assigned.

     

Qualifications

  • A Bachelor’s degree from an accredited university; Advanced degree preferred.
  • A minimum of 12 years demonstrated success and increasing responsibilities in non-profit finance and government grants management, including a strong track record of managing international government grants.
  • Proven ability to think strategically, work collaboratively and interact diplomatically with key internal constituents.
  • Demonstrated discretion, tact and judgement.
  • Excellent written, verbal and presentation skills; strong listening and interpersonal skills.
  • Strong project management skills.
  • Track record of facilitating decisions among groups and ensuring implementation; problem solver.
  • The ability to work effectively across a growing, dynamic organization and among geographically-dispersed colleagues.
  • Strong computer literacy, including Word, Excel, and financial and donor management databases.
  • The ability to travel as needed.

Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

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