Senior Assistant, Political Affairs

With world attention on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. By focusing on strong science, uncommon partnerships and market-based approaches, we tackle urgent threats with practical solutions. We are one of the world’s largest environmental organizations, with more than two million members and a staff of approximately 700 scientists, economists, policy experts, and other professionals around the world. We operate in 22 geographies with unique projects running across four programs. You will be part of a vibrant workplace where innovation and results are a way of life.

 

EDF envisions a world in which people from all backgrounds and experiences feel connected to the environmental challenges we face and are engaged in creating durable, equitable solutions. We seek talented candidates who share our Core Values of Respect, Results, Innovation, Optimism, and Integrity, and support our Commitment to Diversity.  

Overall Function

 

Environmental Defense Fund is seeking a Senior Assistant who will provide administrative and program support for the Political Affairs team, including EDF Action and Defend Our Future.  The Senior Assistant will be an experienced administrative professional who can provide complex administrative support for the team by performing difficult and specialized administrative and technical responsibilities.

 

Key Responsibilities

  • Prepare written materials, respond to information requests, and help coordinate and track activities.
  • Attend internal meetings and be able to document, identify and track key takeaways, next steps, including resources or research needs.
  • Collaborate on preparation and distribution of reports and other written materials.
  • Participates in advancing EDF DEI goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental and organizational challenges in alignment with EDF values.
  • Communicate effectively with internal and external contacts.
  • Actively promote and ensure clear communications with internal staff at all levels.
  • Manage schedules and organize meetings, conference calls and video conferences for the Associate Vice President, Federal Affairs Senior Director, Campaigns, and other senior staff as needed.
  • Make decisions on routine tasks and assignments.
  • Solve moderately complicated problems using independent thinking and knowledge in both routine and specialized projects.
  • Process expense and American Express reports in Concur and submit program-related invoices.
  • Administer contracts for consultants and work with Finance to ensure timely payments of invoices.
  • Maintain well-organized and accessible electronic and paper files.
  • Coordinate projects to ensure deliverables are given within specified timeframe.
  • Participates in advancing EDF DEI goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental and organizational challenges in alignment with EDF values.

Qualifications

  • High school diploma and at least 4 years of work experience in fast-paced, detail-oriented environment, or a bachelor’s degree and at least 2 years relevant experience.
  • Meticulous attention to detail and organizational abilities.
  • Excellent oral and written communications ability.
  • Demonstrates self-awareness, cultural competency and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and backgrounds.
  • Strong research skills.
  • Ability to work independently, and successfully handle and prioritize diverse tasks simultaneously.
  • Interest in environmental advocacy is preferred.
  • Proficiency in the use of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and other Windows based programs, as well as and expense management platforms such as Concur.
  • Demonstrates self-awareness, cultural competency and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and backgrounds.

Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

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