Senior Assistant, Climate Corps

With world attention on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. By focusing on strong science, uncommon partnerships and market-based approaches, we tackle urgent threats with practical solutions. We are one of the world’s largest environmental organizations, with more than two million members and a staff of approximately 700 scientists, economists, policy experts, and other professionals around the world. We operate in 22 geographies with unique projects running across four programs. You will be part of a vibrant workplace where innovation and results are a way of life.

 

EDF envisions a world in which people from all backgrounds and experiences feel connected to the environmental challenges we face and are engaged in creating durable, equitable solutions. We seek talented candidates who share our Core Values of Respect, Results, Innovation, Optimism, and Integrity, and support our Commitment to Diversity.  

The Senior Assistant plays an important role by providing critical administrative and program support to the Climate Corps team. They contribute to a wide range of program activities including scheduling, expense reporting, supporting event logistics, conducting research and more. The Senior Assistant reports to the Senior Manager, Climate Corps and works closely with the entire Climate Corps team.

 

Key Responsibilities

  • Provide administrative support, including scheduling and meeting coordination, for the Program Director and other senior staff members
  • Process monthly expense reports and corporate credit card statements for the Director and other senior staff
  • Work with program staff and consultants on the status of deliverables, and processing of contracts and invoices
  • Act as the Climate Corps liaison for the Enterprise Resource Planning (ERP) initiative, a streamlining and integration of EDF systems, including regularly communicating updates and changes to the Climate Corps team staff
  • Attend internal and external meetings and document and track key takeaways, next steps, and resource or research needs
  • Coordinate travel arrangements, as requested
  • Draft, proofread, edit and format correspondence, documents, spreadsheets and reports
  • Work with program staff to prepare documents, conduct research, and provide general administrative support for various program initiatives
  • Maintain files, update contact information in online databases, including Salesforce.com, for external contacts, companies, and Climate Corps fellows
  • Assist with planning events and logistics as needed
  • Participate in advancing EDF DEI goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental and organizational challenges in alignment with EDF values
  • Additional relevant responsibilities as assigned.

Qualifications

 

We are seeking an experienced, highly organized, detail-oriented individual with a background in office administration and/or non-profit sectors. The qualifications for this position include:

  • Bachelor’s degree with 1-3 years of relevant experience in business or non-profit experience; or 4+ years of relevant experience in lieu of a bachelor’s degree
  • Proficiency in the use of PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and Google products
  • Excellent clerical skills including writing and proofreading content, and effectively organizing data and information in a thoughtful manner
  • Detail-oriented with a high degree of accuracy in drafting contracts and other documents, and entering financial information
  • Good communication skills including the ability to communicate obstacles, challenges and ask clarifying questions
  • Strong time management skills and ability to multi-task, prioritize and meet deadlines
  • A proactive nature with the ability to work independently, as well as successfully handle and prioritize diverse, simultaneous tasks from a team of people with different work styles
  • Ability to travel, around 5- 10%, once safe to do so, for Climate Corps meetings and events
  • Demonstrates self-awareness, cultural competency and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and backgrounds
  • Interest in corporate sustainability or environmental advocacy is preferred.

 

Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

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