Program Operations & Grant Specialist

With world attention on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. By focusing on strong science, uncommon partnerships and market-based approaches, we tackle urgent threats with practical solutions. We are one of the world’s largest environmental organizations, with more than two million members and a staff of approximately 700 scientists, economists, policy experts, and other professionals around the world. We operate in 22 geographies with unique projects running across four programs. You will be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and results are a way of life.


EDF envisions a world in which people from all backgrounds and experiences feel connected to the environmental challenges we face and are engaged in creating durable, equitable solutions. We seek talented candidates who share the Core Values that allow us to experiment courageously in our work while staying true to who we’ve been as an organization for 50 years. Are you a results oriented individual who is passionate about creating environmental solutions that make a lasting difference in the world? Do you respect diverse perspectives, talents and contributions? Do you value innovation and enjoy designing and using a wide range of problem-solving tools? Do you embrace environmental goals with a sense of optimism while taking into account real-world dynamics? If you have integrity and a strong desire to uphold a commitment to science, rigorous analysis, intellectual honesty and ethical action, then EDF is the place for you.


Overall Function


The Program Operations & Grant Specialist is a key member in ensuring the successful operation of the budgetary and operational control systems for the Climate program. The Program Operations & Grant Specialist may be asked to help organize data, build spreadsheets and financial reports, review contracts and grants, perform financial analysis and projections, and help spot variances and issues in budget making, budget administration, and other program-wide issues and systems. The Program Operations & Grant Specialist will work with colleagues in the Climate Operations group and staff throughout the program to ensure the production of timely, accurate and insightful financial information.


The Program Operations & Grant Specialist will report to the Program Financial Manager of the Climate Program. 


Key Responsibilities

  • Work with the Program Financial Manager, colleagues in the Operations group and other program staff, finance staff, and development staff to help develop annual budget submission.
  • Work with the Program Financial Manager and project staff to ensure they have the budgetary information they need to manage daily responsibilities.
  • Update monthly reports of actual vs. budget results; investigate, analyze and explain variances from budget for income and expense line items.
  • Organize data and create clear and accurate presentations, including spreadsheets, graphics and accurate, insightful summary material.
  • Work with the Climate Program’s senior leadership and program staff, finance staff and development staff to develop project/grant budget proposals.
  • Participate in annual development of program financial goal setting and work plan budgets.
  • Review and approve invoices; work with staff to ensure that invoices and expenses are coded properly and paid in a timely fashion.  



  • Bachelor’s degree and at least two years of operations, finance or grants management experience required.
  • Understanding of non-profit accounting principles and grants management preferred.
  • Detail-oriented ability to work with financial data, spot trends, and ensure accuracy.
  • A high degree of proficiency in MS Office suite, particularly Excel. Must be able to work with Excel to develop charts and spreadsheets that clearly present data to facilitate decision-making by senior leadership.
  • Ability to multi-task in a fast-paced environment with changing priorities and tight deadlines. 
  • Excellent communication skills with enthusiasm for team approach and problem solving.
  • Self-motivated, creative and attentive to details.

Location: New York 

Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.