Program Financial Manager, Oceans


Program Financial Manager, Oceans Program
New York, NY

With world attention focused on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. This leading green group, with programs from Boston to Beijing, has tripled in size over the past decade by focusing on strong science, uncommon partnerships and market-based approaches. You can be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and a focus on results are a way of life.

Brief Description
The Program Financial Manager is a member of the Finance Department and serves as a key manager in the operation of the budgetary and operational control systems for the Oceans Program. S/he will work with the Oceans Managing Director, project directors and project staff to oversee the day-to-day work of developing, tracking and analyzing budgets and fund-raising proposals, will organize and present complex financial data for reporting and decision-making, and will oversee financial and operational processes for the program. S/he will also work closely with Finance staff, attending meetings and trainings and participating in the development and roll-out of new financial procedures and systems, offering a program financial management perspective.

This position reports to the Controller but will be embedded in the Oceans Program with day-to-day direction coming from the Oceans Managing Director. S/he will supervise the Oceans Financial Analyst and work closely with Oceans Program project directors and operational staff.

Overall Function
For over a decade, EDF's Oceans Program has worked to promote and implement ecological and economic improvements in fishery management. The Program Financial Manager is a member of the Finance Department and serves as a key manager in the operation of the budgetary and operational control systems for the Oceans Program. Primary responsibilities will include analyzing and overseeing the reporting on income and expense data for the program. S/he will work with the Oceans Managing Director, project directors and project staff to oversee the day-to-day work of developing, tracking and analyzing budgets and fund-raising proposals, and will organize and present complex financial data for reporting and decision-making. The Program Financial Manager will be asked to develop and enhance systems for tracking and reporting financial information, and in particular will be responsible for helping the program to expand its international work by establishing protocols and tracking international financial activity of project staff. The Financial Manager will also play an important liaison function between the Program and the Finance Department, helping to ensure that both parties understand the needs and concerns of the other, and assisting the Finance Department in the development and implementation of new policies, procedures and systems that affect program financial operations.

Key Responsibilities

Oceans Program specific responsibilities (~ 80% time)
  • Working with the Program Financial Analyst, oversee production of monthly reports of actual vs. budget results; investigate, analyze and explain variances from budget for income and expense line items; and advise program managers, program staff and finance staff on trends and issues of concern.
  • Organize data and create clear and accurate presentations, including spreadsheets, graphics and accurate, insightful summary material.
  • Develop new project budget proposals: work with program management, program staff, finance staff and development staff to develop new project budget proposals submitted outside the annual budget.
  • Oversee preparation of grant financial reports for funders; identify variances and issues in grant-level budget management, and advise program managers and project staff on solutions.
  • With program management, program staff, finance staff and development staff, assist in the development of the program's annual budget submission.
  • Liaise with finance and development staff: serve as the program’s primary contact with the finance, accounting and development staff to insure coordination of financial management efforts and timely resolution of issues.
  • Oversee local processes for departmental contract development and processing, review and coding of expense items, and other organizational and program-specific financial and operational processes.
  • Help educate program staff regarding the budgetary and operational processes and financial management.
  • Supervise the Oceans Program Financial Analyst
Finance Department responsibilities (~ 20% time)
  • Participate in departmental meetings and trainings
  • Ensure that the Oceans Program understands and follows procedures developed by the Finance Department
  • Provide a program perspective in discussions about new policies, procedures and systems
  • Directly assist Finance staff in the development of specific new policies, procedures and systems on an ad hoc basis. Assist in the roll-out to the Oceans Program and other Programs as needed.
Qualifications
  • Bachelor’s degree in business management, finance or accounting with six years’ experience in a business or non-profit office setting, or advanced degree with four years’ experience.
  • Detail-oriented ability to work with financial data, spot trends and ensure accuracy.
  • A high degree of proficiency in MS Office Suite, particularly Excel. Must be able to work with Excel to understand and develop formulas, charts and spreadsheets that clearly present data to facilitate decision-making by senior leadership.
  • Excellent communication skills with enthusiasm for team approach and problem solving.
  • Advanced project management and analytical skills.
  • Experience managing staff and participating in the training and oversight of staff with “dotted-line” relationships
  • Knowledge of nonprofit accounting and fundraising practices a plus.
  • Ability to perform well in fast-paced, multi-tasking style with changing priorities and tight deadlines.
  • Self-motivated, creative and attentive to details.
  • Experience with forecasting, budgeting and reporting software packages a plus.
Department/ Location
This position will be located in the New York City office.
Due to the volume of employment applications and queries received, EDF is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate.

Environmental Defense Fund is an Equal Opportunity Employer.
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Posted:
July 27, 2015
Type:
Regular Full-Time
Location:
New York, NY, United States
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