Program Financial Coordinator, Ecosystems

With world attention on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. By focusing on strong science, uncommon partnerships and market-based approaches, we tackle urgent threats with practical solutions. We are one of the world’s largest environmental organizations, with more than two million members and a staff of approximately 700 scientists, economists, policy experts, and other professionals around the world. We operate in 22 geographies with unique projects running across four programs. You will be part of a vibrant workplace where innovation and results are a way of life.

 

EDF envisions a world in which people from all backgrounds and experiences feel connected to the environmental challenges we face and are engaged in creating durable, equitable solutions. We seek talented candidates who share our Core Values of Respect, Results, Innovation, Optimism, and Integrity, and support our Commitment to Diversity.  

Overall Function:
The Program Financial Coordinator is a key staff member in the operation of the budgetary and operational control systems for the Program. Primary responsibilities will include review and approval of invoices for payment and systematically gathering, analyzing and reporting on income and expense data for the program. S/he will work with the Ecosystems Financial Managers closely to build, track and analyze budgets and fund-raising proposals, and will help organize and present complex financial data for reporting and decision-making. The Program Financial Coordinator will be asked to pull together data from multiple sources, build spreadsheets, make charts and help spot variances and issues in budget management, grant reporting and other program-wide issues and systems. The Program Financial Coordinator will work with staff throughout the Ecosystem program and in the Finance Department to insure the timely and accurate execution of financial activities. This position reports to the Ecosystems Financial Manager and is a member of the Ecosystems Operations Team.
 

Key Responsibilities: 

  • Submit and code program invoices, cross-checking them against service agreements, for submission to Finance for payment
  • Facilitate contract preparation and communication with consultants
  • Coordinate the process of obtaining necessary reviews and approvals for new service agreements
  • Assist in drafting grant financial reports for funders; identify variances and issues in grant-level
  • Assist the Financial Manager and project staff in the development of new project budget proposals
  • Using accounting system data, assist with monthly forecasting and produce monthly reports of actual vs. budget results; update projections; investigate, analyze and explain variances from budget for income and expense line items
  • Assist with other organizational and program-specific financial and operational processes, including resolving queries on accounts payable, revenue projections and other matters
  • Participate in departmental meetings and trainings
  • Participate in process improvement initiatives across the organization as it relates to finance
  • Perform ad-hoc financial analytics that will provide decision-making support on strategic initiatives
  • Educate program staff regarding the budgetary and operational processes and financial management as needed
  • Additional relevant responsibilities as assigned

 

Qualifications:

  • Bachelor’s degree, (business management, finance or accounting major preferred), with at least 2-4 years’ experience in a business or non-profit office setting. Additional experience in finance or accounting may be considered in lieu of a degree in business management, finance or accounting
  • Demonstrated familiarity of GAAP; thorough understanding of non-profit accounting principles and grants management; government grant reporting experience is a plus
  • Detail-oriented ability to work with financial data, spot trends and ensure accuracy
  • A high degree of proficiency in MS Office Suite, particularly Excel. Must be able to work with Excel to understand and develop formulas, charts and spreadsheets that clearly present data to facilitate decision-making by senior leadership
  • Excellent communication, interpersonal, and diplomatic skills: the ability to effectively liaise with diverse colleagues across time zones
  • Enthusiasm for team approach and problem solving
  • Advanced project management and analytical skills; ability to be flexible under pressure with changing priorities and perform well in a fast-paced team environment
  • Ability to perform well in fast-paced, multi-tasking style with changing priorities and tight deadlines
  • Self-motivated, creative and attentive to details
  • Experience with forecasting, budgeting and reporting software packages a plus

Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

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