Program Financial Assistant

With world attention on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. By focusing on strong science, uncommon partnerships and market-based approaches, we tackle urgent threats with practical solutions. We are one of the world’s largest environmental organizations, with more than two million members and a staff of approximately 630 scientists, economists, policy experts, and other professionals around the world. We operate in 22 geographies with unique projects running across four programs. You will be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and results are a way of life.

Oceans Overview

The Oceans Program works to find constructive solutions to the most critical problems threatening the world’s marine environments. At the national and regional levels, our team of scientists, attorneys and economists are tackling land-based sources of ocean pollution and working with fishermen to establish fair and sensible limits on their catch that will allow fisheries to recover. We work to improve the health of the oceans via creative and durable solutions to today’s toughest fishery management challenges. Our Oceans Program has focused on fisheries in the waters of the US, Mexico and the Caribbean, and Europe and is beginning to implement its strategy to influence fisheries reform globally to ensure more fish in the water, more food on the plate, and more prosperous communities.

 

Overall Function

The Program Financial Assistant will work within the 20-member Oceans Program Operations Team; s/he will be a key staff member in the coordination and implementation of accounts payable activities across Oceans. This position reports to the Program Financial Analyst in the United States, with a dotted-line relationship to the Program Coordinator in Mexico.

 

We are seeking a highly organized self-starter with accounting or business administration experience. The individual should be detail-oriented, comfortable working with internal and external partners, able to easily navigate between computer programs and systems, and able to prioritize workloads with strict deadlines.

 

Key Responsibilities

  • Receive invoices for vendor and grant payments from staff. Review for accuracy and compliance, submit for payment processing, and track payment status for budget managers.
  • Submit weekly payment reports to accounting firm in Mexico, including organizing invoices (PDF and XML), building a weekly report, obtaining required internal approvals, sending to local accountants and confirming payments to vendors.
  • For Mexican vendors, obtain invoices, review EDF de Mexico payee information, and make sure they follow local data requirements in Mexico.
  • Liaise with the Finance department to track the status of vendor payments as needed.
  • Use accounting system data to produce ad hoc reports on program spending for vendors and grant recipients.
  • Organize and update Oceans Program contracts within EDF’s internal database.
  • Prepare, submit and track personal and corporate credit card expense reports.
  • Educate program staff regarding internal financial processes.
  • Provide support for special finance projects as needed.
  • Attend Finance and Operations meetings and participate in other Operations meetings as needed.
  • Provide occasional translation of short documents (English to Spanish and Spanish to English).

Qualifications

  • High school diploma required, with at least 2 year of experience in business administration, finance or accounting. Two-year degree may substitute for work experience.
  • Experience with accounts payable activities in Mexico and/or the US desirable.
  • Detail-oriented ability to review financial data and spot errors.
  • Strong verbal and written communication skills.
  • English language proficiency (intermediate written and oral).
  • Excellent proofreading (in Spanish), time-management and organizational skills, and ability to adjust daily work plan as priorities change.
  • Ability to quickly learn new computer software and navigate between multiple systems.
  • Proficiency in Microsoft Word and Excel required. Experience with Concur desirable.
  • Self-starter capable of working independently and as part of a team.
  • Excellent interpersonal skills including ability to communicate effectively with internal staff and key outside constituents.
  • Motivated by a dedication to the importance of the environment.
  • Legal Eligibility to work in Mexico.

Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Apply