Operations Coordinator

With world attention on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. By focusing on strong science, uncommon partnerships and market-based approaches, we tackle urgent threats with practical solutions. We are one of the world’s largest environmental organizations, with more than two million members and a staff of approximately 700 scientists, economists, policy experts, and other professionals around the world. We operate in 22 geographies with unique projects running across four programs. You will be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and results are a way of life.

 

EDF envisions a world in which people from all backgrounds and experiences feel connected to the environmental challenges we face and are engaged in creating durable, equitable solutions. We seek talented candidates who share the Core Values that allow us to experiment courageously in our work while staying true to who we’ve been as an organization for 50 years. Are you a results oriented individual who is passionate about creating environmental solutions that make a lasting difference in the world? Do you respect diverse perspectives, talents and contributions? Do you value innovation and enjoy designing and using a wide range of problem-solving tools? Do you embrace environmental goals with a sense of optimism while taking into account real-world dynamics? If you have integrity and a strong desire to uphold a commitment to science, rigorous analysis, intellectual honesty and ethical action, then EDF is the place for you.

Overall Function

Reporting to the Director of OCE, the Operations Coordinator will be responsible for the oversight, integration and overall coordination of the operations, including finance, development, and other administration of OCE. As the primary lead for ensuring there are effective structures and processes in place to achieve OCE’s goals, the incumbent will, among other responsibilities; act as the Director’s representative with internal stakeholders and program leadership; and oversee the completion of operational change for OCE leadership.

 

Key Responsibilities

  • Collaborate with staff across programs and departments. Serve as OCE’s primary contact with finance, development, human resources and budget managers in other programs at EDF to identify best practices for operations.  
  • Coordinate hiring processes for OCE in collaboration with Human Resources. Anticipate program needs and strategize with upper management on future human resource needs.  
  • Develop and create operational review memos.
  • Work with program management, program staff, finance staff and development staff to develop annual operating budget for OCE, including potential program growth scenarios.
  • Track grant commitments and reconcile funding allocations for OCE. Work with development and program staff to write reports and ensure that deliverables are met.
  • Administer contracts for consultants, including assistance in writing, processing contracts, and working with program staff and consultants to ensure the obligations of contracts are fulfilled and invoices are submitted in a timely fashion.
  • Apply excellent organizational, communication, and planning skills by responding to requests for information, helping to coordinate activities and projects for the team and preparing correspondence and reports as needed.
  • Manage other administrative tasks associated with staff, consultants and interns, including logistics, office needs, and telecommunications.
  • Identify and recommend process improvements to support efficient and productive operations of the OCE.
  • Support other special projects for OCE as needed.

Qualifications 

  • Bachelor’s degree required with at least 3 years of professional experience.  Degree in business management or public administration preferable.
  • Outstanding organizational skills with strong attention to detail.
  • Ability to anticipate needs and requirements of OCE’s leadership and take proactive steps to meet them.
  • Ability to establish connections and maintain relationships at all levels and with a variety of internal constituents, and earn respect and credibility through actions.
  • Proven ability to make decisions and take prompt action to resolve problems and take advantage of opportunities.
  • Ability and willingness to work as a strong team player, while at the same time able to work independently and as a self-starter.
  • Solid business and financial acumen and analytical skills with an ability to present financial, strategic planning, and performance management issues in a clear and concise way.
  • Ability to successfully handle and prioritize diverse, simultaneous tasks.
  • Excellent written and verbal communication skills.
  • Ability to represent EDF and OCE with a high degree of professionalism, tact, and discretion and maintain confidentiality as appropriate.
  • Professional background and/or content area knowledge in environmental issues and economic and market-based solutions to environmental challenges a plus.
  • Proficiency in the use of Microsoft Office suite of software (Word, Excel, PowerPoint, and SharePoint).

 

 

Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Apply