Institutional Giving Coordinator

With world attention on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. By focusing on strong science, uncommon partnerships and market-based approaches, we tackle urgent threats with practical solutions. We are one of the world’s largest environmental organizations, with more than two million members and a staff of approximately 700 scientists, economists, policy experts, and other professionals around the world. We operate in 22 geographies with unique projects running across four programs. You will be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and results are a way of life.


EDF envisions a world in which people from all backgrounds and experiences feel connected to the environmental challenges we face and are engaged in creating durable, equitable solutions. We seek talented candidates who share the Core Values that allow us to experiment courageously in our work while staying true to who we’ve been as an organization for 50 years. Are you a results oriented individual who is passionate about creating environmental solutions that make a lasting difference in the world? Do you respect diverse perspectives, talents and contributions? Do you value innovation and enjoy designing and using a wide range of problem-solving tools? Do you embrace environmental goals with a sense of optimism while taking into account real-world dynamics? If you have integrity and a strong desire to uphold a commitment to science, rigorous analysis, intellectual honesty and ethical action, then EDF is the place for you.

Overall Function

The Institutional Giving Coordinator is a support function working closely with senior fundraisers to provide the top notch administrative and project management skills needed to cultivate, solicit, and steward EDF’s most generous donors. The ideal candidate will draw on previous experience, bringing project and grant administration skills, as well as research capacity, financial acumen and an analytical mindset to support a principal-level portfolio.


Department, Location and Reporting

The Institutional Giving (IG) team sits within EDF’s Development Department. The Development Department raises 90% of EDF’s $200M+ budget annually; the IG team is responsible for raising about half of the department’s revenue.  This position will be located in EDF’s New York or Washington DC office and will report to a senior member of IG Team.


Key Responsibilities

  • Work closely with 2-3 IG portfolio managers to cultivate, solicit and steward a portfolio of donors by contributing to development of funder materials—e.g., proposals, reports, email updates, financial reports and other financial information, etc.  
  • In coordination with portfolio managers and program staff, develop realistic and efficient timelines for donor products, and manage process workflow for these materials, working across departments, cultures and time zones.
  • Compose drafts, proofread and/or edit funder materials as well as internal communications, using the highest writing standards, utmost accuracy and EDF’s style and messaging.
  • Maintain timely and accurate donor information in EDF’s Salesforce database.
  • Maintain financial projections, as well as track and analyze various fundraising metrics and activities.
  • Assist with donor research, and keep abreast of EDF’s priorities to help portfolio managers identify alignment with funding opportunities.
  • Provide top-notch administrative support including processing and tracking department correspondence; scheduling, attending and taking      notes for internal meetings; scheduling supervisor’s and team members’ meetings and travel; and completing expense reports for Sr. IG Officers. 


  • A Bachelor’s degree from an accredited university
  • A minimum of three years of administrative fundraising and project management experience, preferably in a non-profit or academic setting.
  • Excellent verbal and written communication skills, including the ability to compose, edit, and expertly proofread donor materials and correspondence, among other documents; exceptional attention to detail.
  • Experience reviewing and analyzing financial reports strongly preferred.
  • Strong strategic and analytical skills and the ability to write clearly and concisely.
  • Excellent judgement and interpersonal skills, including the ability to maintain tact, diplomacy, and confidentiality while representing the organization and interfacing with all levels of staff, volunteers, funders, and vendors.
  • The ability to work effectively across a complex, dynamic organization and among geographically dispersed colleagues.
  • Demonstrated initiative and creativity; the ability to work independently as well as within a team.
  • Proficiency with Microsoft Word, Excel, and Outlook, and with donor database(s) required; experience with Salesforce preferred.
  • Commitment to the mission of Environmental Defense Fund.


Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.