Institutional Giving Associate

With world attention on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. By focusing on strong science, uncommon partnerships and market-based approaches, we tackle urgent threats with practical solutions. We are one of the world’s largest environmental organizations, with more than two million members and a staff of approximately 700 scientists, economists, policy experts, and other professionals around the world. We operate in 22 geographies with unique projects running across four programs. You will be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and results are a way of life.

 

EDF envisions a world in which people from all backgrounds and experiences feel connected to the environmental challenges we face and are engaged in creating durable, equitable solutions. We seek talented candidates who share the Core Values that allow us to experiment courageously in our work while staying true to who we’ve been as an organization for 50 years. Are you a results oriented individual who is passionate about creating environmental solutions that make a lasting difference in the world? Do you respect diverse perspectives, talents and contributions? Do you value innovation and enjoy designing and using a wide range of problem-solving tools? Do you embrace environmental goals with a sense of optimism while taking into account real-world dynamics? If you have integrity and a strong desire to uphold a commitment to science, rigorous analysis, intellectual honesty and ethical action, then EDF is the place for you.

Overall Function

The Institutional Giving Associate is responsible for providing proactive administrative and general clerical support to the Institutional Giving (IG) Vice President, Associate Vice President and other team members. S/he will assist with managing donor portfolios, organizing meetings and performing a variety of data entry, record-keeping and clerical tasks. S/he will help ensure that team members and the department are well-organized and communicating smoothly, working with staff to assess and meet administrative support needs. This position is based in Washington, DC and reports to the Vice President of Institutional Giving.

Responsibilities

  • Providing excellent administrative support, including:
     - Processing and tracking department correspondence
     - Managing travel and expense reporting
     - Scheduling phone calls and meetings; managing calendars
     - Attending and taking notes for internal meetings
  • Data management:
     - Creating and maintaining accurate and up-to-date donor records in EDF's Salesforce database, including populating entries for donor meetings, reports, proposals and other activity 
     - Generating reports for IG team and other staff, including income projections, lists of upcoming deadlines and donor lists
     - Managing list pulling and distribution process for weekly mass mailings
  • Providing proactive assistance with grant solicitations, reports and donor cultivation, including:
     - Building or formatting documents and spreadsheets; proof reading correspondence, reports and spreadsheets
     - Gathering supporting materials and assisting IG Team members with report and proposal preparation
     - Liaising with program and finance staff on reports and proposals; managing timelines and internal review processes, and assisting with review of financial reports and other related forms to ensure accurate and timely submission of donor materials
  • Grant acknowledgement and tracking:
     - Manages receipt and processing of awards; leads expeditious distribution of award letters and grant agreements to IG Officers and appropriate program and finance staff; drafts acknowledgments and communicates with IG Officers for edits and final approval.
     - Updates donor database in real time to reflect incoming gifts and acknowledgement
  • Provide research assistance as needed
  • Other administrative duties, as needed 

Qualifications

  • A Bachelor's degree from an accredited university is preferred
  • At least two years' experience working in a non-profit organization, with at least one year in Development, is required
  • Excellent oral and written English communication skills
  • Exceptional attention to detail and organizational skills
  • Proven ability to manage time effectively, juggle multiple tasks and meet deadlines
  • Excellent judgement and interpersonal skills, including the ability to maintain tact, diplomacy, and confidentiality while representing the organization and interfacing with all levels of staff, volunteers, funders, and vendors
  • The ability to work effectively across a growing, dynamic organization and among geographically-dispersed colleagues
  • Disciplined self-starter
  • Team player
  • Willingness to take responsibility for assigned work, seeing it through to completion
  • Proficient in all aspects of Microsoft Word and Excel
  • Excellent judgement and interpersonal skills, including the ability to maintain tact, diplomacy, and confidentiality while representing the organization and interfacing with all levels of staff, volunteers, funders, and vendors
  • The ability to work effectively across a growing, dynamic organization and among geographically-dispersed colleagues
  • Experience using Development database(s) such as Salesforce and email software such as Outlook

Application

Due to the volume of employment applications and queries received, EDF is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate.

Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

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