Executive Assistant to the President

With world attention on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. By focusing on strong science, uncommon partnerships and market-based approaches, we tackle urgent threats with practical solutions. We are one of the world’s largest environmental organizations, with more than two million members and a staff of approximately 700 scientists, economists, policy experts, and other professionals around the world. We operate in 22 geographies with unique projects running across four programs. You will be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and results are a way of life.

 

EDF envisions a world in which people from all backgrounds and experiences feel connected to the environmental challenges we face and are engaged in creating durable, equitable solutions. We seek talented candidates who share the Core Values that allow us to experiment courageously in our work while staying true to who we’ve been as an organization for 50 years. Are you a results oriented individual who is passionate about creating environmental solutions that make a lasting difference in the world? Do you respect diverse perspectives, talents and contributions? Do you value innovation and enjoy designing and using a wide range of problem-solving tools? Do you embrace environmental goals with a sense of optimism while taking into account real-world dynamics? If you have integrity and a strong desire to uphold a commitment to science, rigorous analysis, intellectual honesty and ethical action, then EDF is the place for you.

Overall Function

The Executive Assistant provides executive-level support to the President in the New York Office. Reporting to the Chief of Staff and working under the guidance of the Senior Executive Assistant, the Executive Assistant will provide support in the following key areas:  administrative support, calendar management, expense processing, travel and meeting arrangements, project management, research, and other tasks as assigned.

 

Key Responsibilities

  • Maintain busy calendar and arrange extensive travel for the President
  • Schedule effectively relative to President’s short-term needs, long-term plan and yearly goals
  • Prepare President for meetings, including printing documents, collecting supporting documentation, and researching background information
  • Keep informed about major projects; stay abreast of current priorities as they relate to the President’s goals and strategy
  • Prepare written communications and correspondence on behalf of the President, including research as required
  • Answer and screen phone calls and emails. Take messages and field questions as appropriate
  • Proofread, edit, and facilitate program-wide documents and reports requiring multiple manager input
  • Organize meetings with internal programs as well as outside organizations
  • Create and maintain administrative systems
  • Facilitate expense reports, invoices, contracts, and other documents requiring President’s approval
  • Professionally handle confidential information including administration and personnel information
  • Act as liaison with other internal departments/programs and outside organizations
  • Assist other Program colleagues with meetings and special projects
  • All other duties and responsibilities as assigned by the Chief of Staff or Senior Executive Assistant to the President

Qualification

  • At least 7 years’ experience supporting a senior-level manager with demonstrable knowledge of impactful schedule management
  • Undergraduate degree preferred
  • Extremely organized and detail-oriented with a commitment to excellence
  • Proficiency with MS Office applications and impeccable technical skills
  • Strong written and oral communication skills.  Research-savvy; internet and resource proficient
  • Good interpersonal skills, as this job requires frequent interaction with diverse individuals, including board trustees and funders
  • Ability to create strong relationships, both inside and outside the organization, and represent the program in the most effective and gracious manner
  • Poised, confident, self-directed and assertive with high energy, resourcefulness, adaptability and creativity

Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

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