Executive Assistant - Global Mission

With world attention on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. By focusing on strong science, uncommon partnerships and market-based approaches, we tackle urgent threats with practical solutions. We are one of the world’s largest environmental organizations, with more than two million members and a staff of approximately 700 scientists, economists, policy experts, and other professionals around the world. We operate in 22 geographies with unique projects running across four programs. You will be part of a vibrant workplace where innovation and results are a way of life.

 

EDF envisions a world in which people from all backgrounds and experiences feel connected to the environmental challenges we face and are engaged in creating durable, equitable solutions. We seek talented candidates who share our Core Values of Respect, Results, Innovation, Optimism, and Integrity, and support our Commitment to Diversity.  

Overall Function:

The Executive Assistant will be working in tandem with the Senior Executive Assistant in supporting the Executive Director, the AVP, Missions and the Senior Advisor. This position involves managing challenging calendars and extensive travel schedules, handling confidential and sensitive information, and working with a diverse set of internal and external stakeholders with efficiency, tact, warmth, and grace.  Independent judgment is required & encouraged to plan, prioritize, and organize an intense workload and departmental communications and interactions.

 

 

Key Responsibilities

  • Maintain busy calendar and arrange extensive travel for Executives. Develop schedule effectively relative to Executives short-term needs, long-term plan and yearly goals
  • Act as coordinator and manage Executives day and maximize efficient use of Executives time
  • Prepare Executives for meetings including printing documents, collecting supporting documentation and researching background information
  • Keep informed about major projects; learn and stay abreast of current priorities as they relate to the Executives goals and strategy
  • Prepare written communications and correspondence on behalf of the Executives including research as required
  • Answer and screen phone calls and emails. Take messages and field questions as appropriate
  • Proofread, edit, and facilitate program-wide documents and reports requiring multiple manager input
  • Organize meetings with internal programs as well as outside organizations
  • Create and maintain administrative and tickler systems
  • Facilitate expense reports, invoices, contracts, and other documents requiring Executive’s approval
  • Professionally handle confidential information including administration and personnel information
  • Act as liaison with other internal departments/programs and outside organizations
  • Assist other Program colleagues with meetings and special projects
  • Participates in advancing EDF DEI goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental and organizational challenges in alignment with EDF values.

 

Qualifications

  • A minimum of 4 years’ experience supporting a senior-level manager with demonstrable knowledge of impactful schedule management
  • Undergraduate degree preferred
  • Extremely organized and detail-oriented with a commitment to excellence
  • Proficiency with MS Office applications and impeccable technical skills
  • High comfort level with numbers and the ability to interpret budgets
  • Strong written and oral communication skills.  Research-savvy; internet and resource proficient
  • Good interpersonal skills, as this job requires frequent interaction with diverse individuals including board trustees and funders
  • Ability to create strong relationships, both inside and outside the organization, and represent the program in the most effective and gracious manner
  • Poised, confident, self-directed and assertive with high energy, resourcefulness, adaptability and creativity
  • Intuitive, with a proactive focus on supporting the goals of the Executives and Program staff
  • Formidable coordination ability in true partnership with Executives
  • Ability and maturity to manage up as well as down
  • Excellent judgment and discretion
  • Ability to focus, multi-task, prioritize and meet deadlines in a rapidly moving environment
  • Enjoys a team-oriented, fast-paced and entrepreneurial culture
  • Knowledge of environmental issues and/or policy is a plus.
  • Demonstrates self-awareness, cultural competency and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and backgrounds.

Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

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