Program Coordinator

With world attention focused on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. This leading green group, with programs from Boston to Beijing, has tripled in size over the past decade by focusing on strong science, uncommon partnerships and market-based approaches. You can be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and a focus on results are a way of life.

Overall Function
The Program Coordinator’s role is primarily to support the Chief Financial Officer while also providing support to the Controller and the Corporate Counsel. Independent judgment is required to plan, prioritize and organize the workload within this extremely critical department. This is an excellent opportunity for someone to use business skills in support of a key component of EDF’s strategy and policies.

Key Responsibilities
This position requires quick-thinking and strong judgment, high caliber communication skills, strong knowledge of EDF’s core issue areas, and appropriate contact with high-level stakeholders. The key responsibilities fall into three main areas:

Departmental coordination and administration:
  • Apply excellent organizational, communication, and planning skills by responding to requests for information, helping to coordinate activities and projects for the team and preparing correspondence and reports as needed.
  • Organize, compile, and distribute Audit and Finance Committee meeting materials for the all EDF legal entities, including setting deadlines for contributors, proof-reading, and formatting/design.
  • Create/design data/chart-heavy PowerPoint presentations.
  • Keep informed about major projects; learn and stay abreast of current priorities as they relate to the CFO’s goals and strategy.
  • Organize meetings with internal programs as well as outside organizations.
  • Create and maintain administrative and tickler systems
  • Facilitate expense reports, invoices, contracts, and other financial documents requiring approval and administration.
High-caliber executive support to the CFO:
  • Maintain calendar for Finance Department. Develop schedule effectively relative to CFO’s and Finance’s short-term needs, long-term plan and yearly goals
  • Prepare CFO for meetings including printing documents, collecting supporting documentation and researching background information.
  • Answer and screen phone calls and emails. Take messages and field questions as appropriate
Project management:
  • Maintain document management system and governance files.
  • Assist with special projects that arise and that may include extensive Excel and database systems work.
  • Assist Program staff and other EDF colleagues to communicate and coordinate on joint projects and assist with meetings and special projects
  • Act as liaison with other internal departments/programs and outside organizations.
  • At least five years' work experience preferred
  • A Bachelor’s degree required
  • Creativity, energy, and the ability to multi-task and get work done under pressure.
  • Experience with budgeting, accounting and/or bookkeeping.
  • Excellent attention-to-detail and administration skills.
  • Strong verbal and written communication skills.
  • Superior skills in MS Word, Excel, Access, PowerPoint.
  • Ability and willingness to work as a strong team player, while at the same time able to work independently and as a self-starter.
  • Ability to multitask.
  • An understanding of and commitment to Environmental Defense Fund’s mission of protecting the natural environment and limiting humankind’s impact on the planet.
New York, NY

Due to the volume of employment applications and queries received, EDF is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate.

Environmental Defense Fund is an Equal Opportunity Employer
March 31, 2015
Regular Full-Time
New York, NY, United States