Program Assistant, Working Lands

PROGRAM ASSISTANT, WORKING LANDS
SACRAMENTO, CA
 
With world attention focused on both the environment and the economy, Environmental Defense Fund (EDF) is where policymakers and business leaders turn for win-win solutions. This leading green group, with programs from Boston to Beijing, has tripled in size over the past decade by focusing on strong science, uncommon partnerships and market-based approaches. You can be part of a vibrant workplace that welcomes diverse perspectives, talents and contributions, where innovation and a focus on results are a way of life.
 
When it comes to natural resources in this country, we don’t have a scarcity problem. We have an inefficiency problem. Current policies and market failures encourage waste and fail to reward environmental innovation. The result: scarcity and conflict. EDF is uniquely equipped to help fix this problem by accelerating the development of systems that make conservation and efficient land and water management profitable.  We believe that such will be critical to helping the nation meet one of its greatest challenges: how to support a growing population without continuing to overspend our precious natural capital.

Overall Function

The Program Assistant will provide primary administrative support for four Directors. This position requires excellent interpersonal skills and will work closely with other internal departments.

Key Responsibilities

• Manage monthly processing of American Express expense and cash expense reports including process with all receipts, appropriate program codes and proposal numbers, track, and file.
• Assist managing the team calendars.
• Schedule meetings, appointments, conference and vcon calls.
• Assist with travel arrangements from making bookings to calendaring and preparing documents.
• Assist with maintaining and updating document management system.
• Assist in preparation of meetings – set up, logistics, supplies, documents.
• Assist initiating and creating new vendor accounts and maintaining vendor account.
• Assist in the preparing and managing of contracts and process invoices for team.
• Coordinate event logistics and planning.
• Liase with other internal departments/programs, as well as other organizations and associations. Handle and/or disseminate appropriate information.
• Photocopy, mail, and fax materials as needed.
• Various other administrative tasks as assigned.

Qualifications

• Knowledge of office administrative procedures and 3+ years experience in an administrative support position. Associates degree preferred.
• Knowledge of all general office equipment.
• Strong MS office applications skills including Outlook, Word, Excel.
• Independent judgment is required to plan, prioritize, and organize diversified workload.
• Good communication skills including the ability to communicate obstacles.
• Ability to oversee details with high level of accuracy and attention to detail.
• Ability to handle pressure and changing schedules.
• Strong verbal and written communication skills.
• Ability and willingness to work as a team player, while at the same time able to work independently.

Location
 
This position will be located in Sacramento, CA
 
Due to the volume of employment applications and queries received, EDF is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate.

Environmental Defense Fund is an Equal Opportunity Employer 
 
  Apply